ADDITIONAL WORK
Quote the extra before doing the extra.
A request can be reasonable and still sit outside the original project. A short change quote gives the client a real choice and keeps your estimate honest.
01Restate the requested addition
Example: add one case-study detail page using the existing design system. The client supplies final copy and five images. Include one review round for this new page. The original project had a single Work overview page, so the detail page is an additional deliverable.
02Show the price arithmetic
Illustrative estimate: four additional hours at $65/hour produces an extra $260 before tax. If a paid plugin or external service is needed, state that cost separately and specify who pays the provider. Do not quietly fold new work into the original deposit.
03Name the schedule impact
For this example, allow two additional business days after receiving the assets and written approval. Confirm the revised delivery date with the client; two business days is not the same as two calendar days.
04Offer a tradeoff when the budget is fixed
The client can approve the additional fee, defer the new page to a later phase, or agree to remove another deliverable of comparable effort. Specify any substitution explicitly instead of assuming that one page always equals another.
05Get a written decision before starting
Use a short message: “I can add this. It is outside our original page list, so I have attached a separate estimate for $260 and two extra business days. Please confirm the scope, fee, and timing before I schedule the work.” This is an example, not a promise of legal enforceability.
06Keep the original scope intact
Archive the original proposal and save the change request separately. Do not rewrite the earlier estimate to make it appear that the extra was always included. A simple record helps everyone remember what changed and why.
Put it into your next project.
Use the free builder to turn the details into a proposal and a separate quote for additional work.
Open the scope builder ↗